ARTICLE VII - OFFICERS AND DIRECTORS

Section 1. The Officers of this club shall be President, Vice President, Recording/Corresponding Secretary, Treasurer, Counselor and up to three General Directors. These Officers shall constitute the Club Executive or Board of Directors and are responsible for the management of the business and affairs of this club. Other positions may be filled as a Committee or Sub-Committee of the Club through volunteer appointment or election as determined by the Club Executive. An Officer of the Club shall normally serve one two-year term, however, in the event a nominee does not come forward, an officer may be elected with his/her agreement for a second term of two years. An Officer shall not hold the same office for more than two consecutive terms, but may run for office again after two years has lapsed.

Section 2. Officers shall be elected at the annual general meeting and shall take office at the next meeting. A nomination team of two or more persons, appointed by the Club Executive, will bring in a proposed slate of officers. Nominations will also be accepted from the floor.

Section 3. The Club Executive may appoint such 'teams' as are required for the efficient operation of the Club; those appointed shall be ratified by a majority of members at a regular meeting. Such committees such as a Membership Committee; an Attendance Committee; a Publicity Committee or a Show Committee may be deemed advisable.

Section 4. Vacancies on the Executive or Board of Directors shall be filled for the unexpired term by appointment by the remaining members of the Board of Directors.

ARTICLE VIII - DUTIES OF OFFICERS

Section 1. The President shall approve the Agenda and preside at all meetings of the members and of the Board of Directors, and shall perform such other duties as are incidental to his/her office. He/She shall be an ex-officio member of all committees.

Section 2. The Vice President shall perform all the duties of the President in the absence of that officer. In addition, the Vice-President will work with and advice "teams" as required by the Club.

Section 3. The Recording/Corresponding Secretary shall:

a) record the minutes of all meetings of the members and the Board of Directors, and shall present them at ensuing meetings when requested.

b) keep an attendance record and an updated list of all members in good standing with their names, mailing addresses and telephone numbers. A copy of such list shall be furnished each member at least once a year.

c) notify the members of regular and special meetings at least 5 days prior to the date of the meeting.

d) advise applicants for club membership of the action taken on their application and be responsible for all other club correspondence.

Section 4. The Treasurer will establish a Bank account in the name of the club, at a Canadian Chartered Bank or Credit Union. The signing officers of this account shall be any two of the following:

• President
• Vice President
• Treasurer

The Treasurer shall receive and have custody of all monies and shall deposit same in the clubs Bank Account. He/She shall keep an accurate account of all receipts and expenditures and shall render a financial report at each regular meeting.

Section 5. The Membership Chair shall keep a register of all persons admitted as a member of the club. The Membership Chair shall furnish each member with a copy of the membership list at least once a year. He/she shall furnish names and addresses to the Corresponding Secretary of all membership dues paid and those who are delinquent.

The following membership information shall be maintained:

a) the full name, address, telephone number and email if available, of every member;

b) the type of cat(s) they own;

c) if applicable, their current ACFA membership number; and

d) the date on which each person is admitted as a member.

Section 6. The Counselor shall be a member who is familiar with the Society and show procedures and who can offer guidance, advice and assistance whenever it is needed. The Counselor will ensure that the Club is acting in the best interest of the fancy as a whole, or is not failing in any obligation to ACFA.

Section 7. On or before 1 April of each year, the President, Secretary and Treasurer shall make an annual report to ACFA which shall include a list of members of the Club with their address, a report of any shows and other activities held during the year, a copy of the financial report of the club for the year and such other information as may be required by ACFA. This report shall be presented to the General Meeting for acceptance by the membership.